Building a business means good communication. And, in the digital era, communication means access to some kind of team communication app or task management software.

The marketplace for communication apps is huge, and slightly bewildering. We can access everything from standard issue consumer chat apps, to more complex intranet portals or internal communication tools.

In the interests of demystifying the world of internal communication tools, in their many guises, we've put together this updated list of team communication software.

Perhaps the go to for many looking for a team chat app, Slack has become a byword for team communication and collaboration. Renowned for its straightforward yet powerful interface, Slack enables teams to organize conversations into channels, facilitating easy tracking of project developments, general announcements, or department-specific discussions.

Slack features a bunch of great team communication tools including the option to send voice notes, jump into ad-hoc meetings or 'huddles' and share access to files via plugins.

And because Slack integrates with most of the other popular productivity software options, it can be a centralized hub for file sharing, internal communication and managing tasks.

Summary: Team chat app made with plenty of functionality.

Pricing: Free functionality for small teams. From $7.25 per month per person for the pro plan.

Of course, the search giants offer a diverse set of tools for remote teams and project management, Google Workspace offers a comprehensive suite of productivity and communication tools, including Gmail, Docs, Calendar, Meet, and more, allowing seamless collaboration across different mediums.

The ability to work on documents simultaneously and the integration within its ecosystem makes Google Workspace a favorite for businesses looking for an all-in-one solution to communication and collaboration.

Google Docs has usurped Word as the word processor of choice, and is perhaps the easiest way ever to create documents, spreadsheets or slides and share them with your team. With Google Docs everything is in the Cloud so you don’t risk losing your files and you never have to click “save”, because it does it for you. And, it's free!

Summary: Comprehensive workspace for everything from content creation and file sharing to video calls and diary management.

Pricing: The platform is mostly free. However there are premium business options from $6 per user, per month. There are also Google Workspace discount options for businesses looking to manage cost.

A solid corporate communication strategy relies on getting your message seen. The best way to do that? Put it up on your digital screens!

ScreenCloud revolutionizes business communication by turning any TV, iPad, or monitor into a dynamic digital sign. Ideal for sharing corporate updates, dashboards, and announcements in common areas or remotely. ScreenCloud facilitates a new avenue of engagement among team members, enhancing corporate culture and employee awareness.

ScreenCloud allows you to create content using over 70 different apps in the App Store such as social media feeds, news, world information and dashboards from customer support tools like Zendesk. Then you have playlists and scheduling, which allow you to create different content for different departments, days of week and times of day. As well as “emergency” takeovers where you can broadcast crucial information to your teams, as and when needed.

In short: Best in class display management, screen sharing and digital signage software.

When you hear the word “intranet” you probably think of something clunky and outdated. But Igloo is here to change all that. Igloo is a company intranet tool that pulls together all of the resources that are important to your team.

It allows you to create “hubs” of information, team rooms where people can discuss ideas and in-depth knowledge bases so that no one has to ask the same question twice.

Igloo saves time and that’s really important when it comes to how and why we communicate. If all of the resources you could ever need were in one place, no one would have to search for files, ask for details or hunt down locations again.

Igloo makes it really simple to do that and has an attractive interface that makes people want to use it. Igloo also integrates with many of the tools you already know and love such as Google, Office 365, Zendesk and Slack.

Summary: Enterprise grade intranet and internal communications tool.

Pricing: Variable custom pricing depending on company demands, from around $20,000 per year.

Security is really important in corporate comms. You’re often sharing private or valuable information, that in the wrong hands, could be disastrous. This is where an app like Lastpass is essential. Lastpass allows you to store all of your passwords in one place and then give access to employees through a login and a browser app.

Passwords are encrypted so they’re super safe, and when an employee leaves, you simply delete their account to revoke complete access to all of your company details.

Unlike some data management apps, Lastpass doesn’t slow you down. It’s easy to add a new password, change details and to enter it once on a specific site.

Once logged in, you only have to click the Lastpass browser tool and you can log into any site you like within seconds. It’s also safe as safe can be, with encrypted passwords and bank-level encryption that scrambles your data for secure transfer and storage.

Summary: Password and online security management for teams.

Pricing: Free level available. Pro business package starts from $3 per month.

Slack has widely become the “go to” message app of choice for corporate comms but another we really like is Flock. This app is slightly easier to use than Slack and has all of the features you may need for sharing information with your team, fast. It also has to do lists, notes and integrations with your Google Drive, making pulling in and working on documents much faster.

Flock syncs really well across desktop and mobile devices so you don’t have to spend time scrolling through messages on your phone that you’ve already read. It also takes up way less storage than Slack, a nifty 21MB for the iOS mobile app, compared to Slack’s 66MB.

Summary: Excellent team messaging app with productivity tools added on.

Pricing: Free for under 20 members. Pro plan starts from $4.50 per user/per month.

Wrike is a task and project management tool that allows you to easily assign tasks to team members with “@”-like functions. Different tasks or projects can be viewed by columns, in one easy-to-see dashboard which makes staying on top of different priorities easy.

The more you use Wrike, the more you uncover features like its timeline Gantt charts, budget tracker, proofing dashboard and more which make working at micro-level really easy. Breaking projects down into actionable steps ensures nothing is missed and the app also gives you a top-level view of where each project is at and the time you have left.

Summary: Collaboration platform for managing projects across different projects and teams.

Pricing: Free for small teams. $9.80 per month per user for pro plan.

Zoom is a web and video conferencing tool that makes video calls (often filled with technical problems)easy. Whether you’re having a multi-person meeting or trying to give a video webinar to customers, Zoom gives you the tools needed to succeed. Zoom meetings are easy to set up, run through the app and can be shared with those outside of your office with a simple link. Once that person is in your “room”, you can share screens, talk over video and send messages.

Zoom works across Mac, Windows, Linux, Chromebooks, iOS and Android and does one important thing: it makes video conferencing work. The ability to call or schedule a meeting with anyone, whether in your organization or not, makes this a no-brainer for improving the way you and your team communicate.

Summary: The go to choice for video calls for remote teams.

Pricing: Free. Pro plan from $159.99 per year, per user

A comprehensive project management software solution, Monday is less about direct messaging and more about keeping everyone on the same page. It excels as a project management tool by offering highly customizable workflows that cater to various projects and processes.

It has similar functions to other task management tools such as Trello, but enables team members to communicate within projects, or for departments to collaborate on specific or individual projects.

Monday's strength lies in its visualization of task statuses and progress, which keeps teams aligned and communication open regarding project developments.

Summary: Project management software with collaborative tools and great communication features.

Pricing: Free for teams of 2. From $24 per month for 3 users.

One of the most popular team collaboration and communication apps, Asana aims to simplify team-based work management. Its easy-to-use interface, robust task assignment and tracking features make collaborative work a breeze, and it's become one of the most popular project management tools on the market because it's good at what it does.

Whether setting up projects, delegating tasks, or monitoring progress, Asana provides teams with clear visibility and accountability, ensuring everyone knows their responsibilities and deadlines.

Some of the nifty tools include an at-a-glance calendar for task tracking and deadline reminders.

Summary: Popular team communication app allowing people to manage tasks across different departments.

Pricing: Free for teams of 10. From $10 per month per user on the pro plan.

For those organizations seeking to centralize their workspace into one intuitive platform, Notion has become one of the best tools on the market. Notion offers an excellent suite of tools and access to a wide variety of templates and plugins to expand functionality.

There is almost everything here, from task management features, project planning and AI content creation, to inventory management, HR tools and meeting trackers.

While it doesn't necessarily offer team chat, it does help everyone to see what's going on and access crucial information in one place.

Notion shines in its flexibility, allowing teams to customize their workflows extensively, making it a powerful tool for collaboration and knowledge sharing.

Summary: Comprehensive platform for planning, organizing, task management and even creating content.

Pricing: Free, with options from $8 per person, per month.

Microsoft Teams is not just another tool in the Microsoft 365 suite; it's a comprehensive communication hub designed to enhance team communication and collaboration.

Teams integrates closely with Office applications and provides exceptional features for chat, video meetings, and file sharing. It can also be used for ad-hoc meetings, scheduling regular team meetings and even collaborating on specific projects, with options to comment and edit on content within the chat.

Teams stands out for organizations heavily invested in the Microsoft ecosystem, offering seamless integration that enhances productivity and collaboration.

Summary: The go to team messaging app for companies using Microsoft tools.

Similar to Monday, ProofHub offers a great suite of tools for organizing and managing projects, as well as offering a useful internal communication tool.

In fact, ProofHub sets itself apart as a versatile project planning software merging diverse features like task management, time tracking, discussions, and document sharing all under one roof. You've got all the things you'd expect here like Gantt charts, instant chat and comments, file sharing, time tracking and much more.

One of the huge attractions of ProofHub over other tools is that there is no 'per user' price. Just simple package prices for unlimited users, with the lower priced option offering slightly less functionality. With integrations available across popular apps, ProofHub is a one-stop-shop for all project management needs.

Summary: A hub for organizing projects with centralized team communication options, at a simple price.

Managing internal communications, video meetings, project management and more with our pick of the best apps and software tools for corporate communication.

Discover the ultimate tookit for seamless corporate communication with our roundup of the 21 best apps out there.

21 Best Apps for Corporate Communication

21 Best Apps for Corporate Communication

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